May Board Meeting Minutes
May 18, 2009
Saturday, June 13, 2009
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JEFFERSON – BELMONT REGIONAL SOLID WASTE AUTHORTY
MINUTES FROM MEETING OF MAY 18, 2009
ROLL CALL:
PRESENT: John Abdalla, Edward Argentine, Tom Bottorf, Darrin Corrigan, Chuck Dawson, Barbara Godwin, Thomas Graham, James King, Anthony Kolanski, Mark McVey, Bruce Misselwitz, Bruce Williams
ABSENT: Ginny Favede, William Weekley
OTHERS: Patrick Lanaghan, Dave Hays, John Mascio, Diane Julio, Tamara Shepherd and Natalie Lysle
A quorum being present, Thomas Bottorf, Chairman, called to order the regular meeting of the Jefferson/Belmont Regional Solid Waste Authority at the Fernwood Complex, 125 Fernwood Road, Suite 301, Wintersville, Ohio at 5:05PM on, Monday, May 18, 2009.
A motion was made to go into Executive Session for a personnel issue and Directors performance review by Mr. King, Mr. Abdalla seconded. Roll call vote: Unanimous yea, motion carried.
The Board went into Executive Session at 5:06 p.m.
Mr. Dawson entered the Executive Session meeting at 5:20 pm.
Diane Julio and Tamara Shepherd left the Executive Session meeting at 6:01 p.m.
The Board ended Executive session at 6:56 p.m. and continued its regular meeting.
Mr. Corrigan, Mr. Graham, and Mr. Williams exited the meeting.
MINUTES:
Mr. Abdalla asked that a typo error be corrected on the third line under Advertising, page three of the April minutes. The line read “He stated that Mr. Lanaghan was directed before the left to cut back on all the advertising that they weren’t under contract for” and noted that the “t” should be removed so it would read “before he left to cut back”.
A motion to approve the April 27, 2009 regular monthly meeting minutes with the correction was made by Mrs. Godwin and seconded by Mr. McVey. Vote: All said I, Motion passed unanimously.
CORRESPONDENCE: Patrick Lanaghan
The March and April Apex Reports were passed around while Mr. Lanaghan reported receiving “Thank You Notes” from Union Local, Barnesville, Bellaire and Indian Creek Schools for the $1,000 Sam’s Club gift cards they were given by the Authority.
FISCAL REPORT: Dave Hays
Mr. Hays reported revenues for April $142,792, with expenditures of $187,848.52 and net loss of $45,056 with an unencumbered cash balance of $875,842.55. Mr. Hays explained he divided them up by Administrative Expenditures, Keep Jefferson County Beautiful, Keep Belmont County Beautiful.
Mr. McVey asked about the $650.00 spent on promotional water bottles, Mr. Lanaghan explained they were purchased with a grant from Keep Ohio Beautiful.
Mr. McVey reviewed the cost of $368 for a new windshield for the Uplander Van, and asked what the deductible was on the comprehensive insurance on the vehicles, and how often they have these types of repairs. He suggested checking on lowering the deductible amount to save expenses. The board briefly discussed and Mr. Hays would check into it.
Mr. McVey stated he thought the $120 spent on detailing a van for KJCB was excessive, Mr. Lanaghan explained that was the van used by the community service workers, and they had to put the litter collection bags inside the van. Mr. Argentine discussed the materials they have to put in the van and the need for the small trailer to pull behind the van. Mr. Bottorf asked Mr. Lanaghan to get with Diane Julio to see where they were on the purchase of the trailer that the Board previously approved.
Mr. Bottorf asked for all those in favor of approving the fiscal officer’s report and approve Expenditures for April 2009 say I. Vote: All said I. Report approved.
EXECUTIVE COMMITTEE REPORT: Thomas Bottorf
No report.
FINANCE COMMITTEE REPORT: Bruce Misselwitz
No report.
PERSONNEL COMMITTEE REPORT: Mark McVey
No report.
PLANNING COMMITTEE REPORT: Chuck Dawson
No report.
EXECUTIVE DIRECTORS REPORT: Patrick Lanaghan
No report.
LANDFILL ISSUES: Bruce Misselwitz
Mr. Misselwitz reviewed his 2008 Annual Report, and provided his Quarterly Report. He reported in 2008 the Health Department inspected Apex four times, C&D Technologies four times, Stratton landfill twice, Bedway Landfill twice, Wells Township composting facility twice, Total Lawn care compost facility twice, two open scrap tire dumps, total man hours of cleanup 227. Pine hollow landfill twice, AEP residual landfill, Man hours reported for Solid Waste Authority were 477, Apex 180 totaling 657 total man hours. The Reported field work hours were 1,145, for apex 1,082; investigations of noise at Apex 190; investigations of odor 119; office meetings 91; phone consultations 148; and 61 phone consultations with the EPA.
OLD BUSINESS: Tom Bottorf
Phone number stickers:
Mr. Bottorf reported that Belmont County now had their stickers on the vehicles. Mr. Lanaghan reported the hold up was waiting on the weather to break and then the first ones made had the wrong phone number on them and had to be redone. Mr. Abdalla asked if John Dailey was getting many workers from community service, Mr. Misselwitz reported he had six workers the on Friday. Mr. Lanaghan was going to meet with the Judges and see how they felt the program was going. He thought the program needed some fine tuning. The board discussed.
2009 Business Plan:
Mr. Bottorf reported that one of the components of the plan was to do an assessment of the programs and make a recommendation. He stated he spoke to Jamie Zawila, she gave him a document presenting a first phase approach basically identifying improvements to be made. Mr. Bottorf asked the board what committee to put it under. Mr. Lanaghan suggested the Planning Committee, the board agreed. Jamie will move forward as soon as she gets board approval for the expenditure which is roughly $3,200 for three onsite visits (one in each County and one with board reporting her findings), the final report costing $7,000 totaling about $10,500 for the evaluation. Mr. Bottorf stated that he didn’t get a full breakdown and wants the Planning Committee to review it. Mr. Lanaghan said for reference the cost of the entire plan was $30,000.
Mr. Hays reported the state Auditors are in right now doing an audit on the Authority and it seemed to be going well. After the Auditors are complete and provide a written report the Board or Finance Committee can meet with them for an Exit Conference or they can waive that right. He recommended the Finance Committee meet with them.
Mr. Bottorf reported on the tire collections being held, and that the Household Hazardous Waste Collection will be held next month in Bridgeport. Mr. Bottorf stated he would like this information on the website in the future and suggested the board members stop and visit the sites in their area.
NEW BUSINESS: Tom Bottorf
Mr. Bottorf reported on the Annual District Report and said that in Mr. Lanaghan’s absence he dealt with Natalie who is putting the information together and had some things to wrap up once he returned. Mr. Lanaghan and Mrs. Lysle reported the report was due by June 1st. Mr. Bottorf asked that she get the report in early.
Mr. McVey reported on a request for Diane, Tammy, Dorene and Louise to attend the OALPRP Summer Conference. Mr. Lanaghan explained the conference was more educational geared and stated that he recommended just sending the Education Coordinators so they didn’t have to close the offices, and that the Directors could attend the KAB Conference which is more directed towards them. Mr. McVey agreed and suggested that option to help save on costs.
Mr. McVey made a motion to send only the two Educational Coordinators to the Summer Conference, Mrs. Godwin seconded. Vote: All said I, Motion passed unanimously.
The Board discussed the possible location of the Bellaire Council Chambers for next board meeting set for Monday, June 8, 2009 at 5 p.m. in Belmont County. Mrs. Godwin reported that there is no charge but the board would need to draft a letter and get it to Bellaire Council for approval, Mr. Bottorf asked Mr. Hays if he would do so. Board Members would be notified of the meetings location with directions.
ADJOURNMENT: With no further business to come before the board, the meeting was adjourned at 7:30 pm.
ATTEST: _____________________________ ______________________________
Thomas Bottorf, Chairman Bruce Misselwitz, Secretary
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