Jefferson-Belmont Regional Solid Waste Authority

September Board Meeting minutes
SWA board Mtg - Sept. 2009
Sunday, October 18, 2009

JEFFERSON – BELMONT REGIONAL SOLID WASTE AUTHORTY

MINUTES FROM MEETING OF SEPTEMBER 14, 2009

ROLL CALL:

PRESENT: John Abdalla, Edward Argentine, Tom Bottorf, Darrin Corrigan, Chuck Dawson, Ginny Favede, Barbara Godwin, Thomas Graham, James King, Anthony Kolanski, Ryan Lee, Bruce Misselwitz, William Weekley, Bruce Williams

OTHERS: Dave Hays, John Mascio, Diane Julio and Natalie Lysle

A quorum being present, Thomas Bottorf, Chairman, called to order the regular meeting of the Jefferson/Belmont Regional Solid Waste Authority at the Fernwood Complex, 125 Fernwood Road, Suite 301, Wintersville, Ohio at 5:08 PM on, Monday, September 14, 2009.

MINUTES: A motion to approve the August 10, 2009 regular monthly meeting minutes was made by Mr. Argentine and seconded by Mr. Lee. Vote: All said Aye, Motion passed unanimously.

CORRESPONDENCE: Tom Bottorf

Mr. Bottorf reviewed the Apex submittal for July showing $158,296.48 from the landfill and 2,960 pounds for $5,919.00 from the transfer station for the month of July.

FISCAL REPORT: Dave Hays

Mr. Hays reported revenues for August were $174,594, with expenditures of $97,139 and net income of $77,455 with year to date income of $27,998.57. Mr. Hays reviewed the expenditures.

Mr. Kolanski entered the meeting.

The board discussed the cost of the electronic collections this year, with Mr. Bottorf explaining the increase of charges due to the current market and that for the next collection other companies would be checked into. He stated that the Electronic collection costs were not yet received in August and were not included in this report.

A motion to accept the Fiscal Officer’s Report and approve the expenditures for August 2009 was made by Mrs. Godwin and seconded by Mrs. Favede. VOTE: All said Aye. Motion passed unanimously.

EXECUTIVE COMMITTEE REPORT: Thomas Bottorf

None.

FINANCE COMMITTEE REPORT: Bruce Misselwitz

None.

PERSONNEL COMMITTEE REPORT: William Weekley

Mr. Corrigan reported the Search Committee narrowed down the thirty-one (31) applications to a reasonable amount after which the Personnel Committee choose four (4) candidates to interview for the position. Mr. Corrigan will provide copies of the final four applications for all board members before the end of this meeting. The board discussed how the interview process should be conducted and the location. All board members are welcome to be present during the interviews, but only the Personnel Committee Chairman Mr. Williams would be asking the applicants the questions, after which there would be a discussion period with each applicant. Board members may submit suggested questions by email to the Chairman previous to the interviews. Mrs. Favede offered the assistance of Mike Kinter of the Belmont County’s Human Resources Office to help come up with the list of questions. Interviews would be scheduled for Monday, September 21, 2009 at the Wintersville Office starting at approximately 5 p.m.

Mr. Williams made motion that the Board conducts the interviews with a quorum in executive session, and designate Committee Chairman Mr. Weekley to ask the applicants the questions, motion seconded by Mr. Abdalla. VOTE: Unanimous, Yea, by roll call. Motion passed.

PLANNING COMMITTEE REPORT: Chuck Dawson

None.

DIRECTORS REPORT: Tom Bottorf

Recycling Report:

Mr. Bottorf reported for the first Quarter 1,181,520 pounds of paper were recycled and 1,078,250 pounds in the second Quarter. Co-mingled recycled was 325,825 in the first Quarter and 237,440 in the second.

Electronics Recycling:

Mr. Bottorf stated he thought part of the increase in cost for the E-cycling Collections this year was due to the switch to digital TV as well as the charge for other items that were not charged for last year, he explained that there was a large amount of analogue TV’s brought to the sites, 33,000 pounds of TV’s, 4,990 pounds of printers, 367 monitors collected at the Ohio Valley Mall. There were 36,701 pounds of TV’s, 4,120 pounds of printers, and 889 monitors collected at the Fort Steuben Mall. Total cost of the collections $28,060.55 with only $19,000 budgeted for the events. The board would need to approve a transfer funds to the line item.

Cell Phones:

Mr. Bottorf reported that they have replaced all cell phones and switched to Verizon, the drivers now have heavy duty phones.

Recycling Discussions:

Mr. Bottorf reported they are continuing discussions with both Keith Kimble and Bill Steiner in Portage. He is waiting for Mr. Dailey to get back with him on prices for hauling to Portage, there is no charge for materials at Portage but a cost of hauling which he would share some of the cost since he would be hauling paper back to Valley Converting. Greenstar charges $30 per ton as well as Kimble’s in Cambridge. Mr. Misselwitz stated that Ross from Apex has asked to come and make a presentation to the Board regarding taking all the co-mingled materials to New Jersey on the currently empty rails car returning. Mr. Bottorf reported that he was supposed to meet with Ross when he returns to town to get the details.

Mr. Bottorf stated he would like to go into executive session at the end of the meeting for personnel issues.

LANDFILL ISSUES: Bruce Misselwitz

Mr. Misselwitz reported receiving the reply to the EPA from Apex concerning the Authorities objection to the expansion but hasn’t had a chance to read it yet.

OLD BUSINESS: Tom Bottorf

Mr. Bottorf reported the phone stickers were on most of the equipment with the phone numbers to call reported full containers.

He was continuing work on the business plan and will get together with the Planning Committee, as well as the study being put together on how both Counties operate. He was holding off on taking any action until the new Director was hired.

Mr. Bottorf reported a trailer will be purchased from Lowe’s for the Community Service workers to haul collected items. He reported the Authority did participate in both County Fairs this year.

Mr. Bottorf reported no action has been taken with Progress Alliance. The Board discussed and decided to wait for the new Director to weigh the pro’s and con’s of joining before making a decision.

Mr. Hays explained the need for the transfer of appropriations to cover the cost of the Electronics Collections. Mr. Hays reported that the Collection Drive Line Item Appropriation has been exceeded by $9,091.21 and that they needed to transfer appropriations from another line item and recommended transferring $15,000 from the Economic Incentives which has an abundant amount left in it.

Mr. Argentine made a motion to transfer the recommended $15,000 from the Economic Incentives Line Item to the Collection Drive Line Item, Mr. Weekley seconded. The board discussed the public appreciation at the collections. VOTE: Unanimous, Yea, by roll call. Motion passed.

Mr. Argentine asked about having another Household Hazardous Waste Collection in the fall, the matter was briefly discussed. Mr. Bottorf stated the collection held in Belmont County cost $25,000 and didn’t think the Authority was budgeted for another collection this year.

NEW BUSINESS: Tom Bottorf

None.

Mr. Bottorf asked the board to go into Executive Session to discuss personnel matters.

Mr. Weekley made a motion for the Board to go into Executive Session, Mr. Corrigan seconded. VOTE: All said Aye. Motion passed unanimously.

The Board went into Executive Session.

Mr. Graham made a motion to come out of Executive Session, Mr. Williams seconded. VOTE: All said Aye. Motion passed unanimously.

Mr. Graham made a motion to create a position of crew leader for Mr. Jahncke at an additional .50 cents per hour, Mr. Argentine seconded. Mr. Dawson stated that as discussed there should be a job description for the position. VOTE: Unanimous, Yea, by roll call. Motion passed.

Mr. Bottorf discussed the need for a motion to hire a temporary laborer immediately for no more than 120 days while a current employee is off on medical leave.

Mr. Graham made a motion to go through an organization that provides temporary workers for someone to work no more than 120 days at less than 30 hours per week. Mr. Williams seconded. VOTE: Unanimous, Yea, by roll call. Motion passed.

ADJOURNMENT: With no further business to come before the board Mr. Graham made a motion to adjourn the meeting, Mr. Dawson seconded. VOTE: All said Aye. Motion passed unanimously.

The meeting was adjourned at 6:15 pm.

ATTEST: _____________________________ ______________________________

Thomas Bottorf, Chairman Bruce Misselwitz, Secretary

< -- Return to News