Jefferson-Belmont Regional Solid Waste Authority

August Board Meeting Minutes
New board member accepted
Saturday, October 17, 2009

PRESENT: John Abdalla, Edward Argentine, Tom Bottorf, Darrin Corrigan, Chuck Dawson, Ginny Favede, Barbara Godwin, Anthony Kolanski, Ryan Lee, William Weekly and (Dr. Petrola entered during the mtg)

A quorum being present, Thomas Bottorf, Chairman, called to order the regular meeting of the Jefferson/Belmont Regional Solid Waste Authority at the St. Clairsville Office, 107 Plaza Dr. Ste. R, St. Clairsville, OH at 5:00PM on, Monday, August 10, 2009.

The statutory members of the board gave Mr. Bottorf a letter accepting Ryan Lee as the replacement for Mark McVey as the public representative.

A motion to approve the July 13, 2009 regular monthly meeting minutes was made by Mr. Argentine and seconded by Mr. Corrigan. Vote: All said Aye, Motion passed unanimously.

Mr. Bottorf stated the July Apex Reports showed 165,893.12 tons collected, which is slightly up but still behind from last year’s numbers. The Transfer Station collected 5,988.62 tons.

Mr. Hays reported revenues for July $183,168.00, with expenditures of $174,375.00 and net gain of $8,793.00. The cash balance is $866,296.00. Year to date, revenue is $1,031,212.00 with expenditures of $1,080,668.00. Net operation loss is $49,456.00. Mr. Hays asked if there were questions on the non-payroll expenditures. There were none.

A motion was made by Mr. Abdalla to approve the fiscal officer’s report for Expenditures for July 2009 and Mr. Argentine seconded. Vote: All said Aye, Motion passed unanimously.

A Personnel Committee meeting was held on 8-10-09. There was a request to hire a receptionist for the Wintersville and Steubenville offices. It was the committee’s opinion that with the economy being the way it is as well as having a net loss that they not hire a receptionist.

Mr. Bottorf stated that we will have a signed contract with Trinity Health Systems. We will only accept non-medical records from this organization.

The numbers for the Jefferson County Community clean ups were as follows: 172,000 pounds of trash, 20,000 passenger tires and 4,000 truck tires were collected. Mr. Bottorf stated that they have found someone to deal with the 300 split-rimmed tires that were left at a clean up and are at the Wintersville cell area.

The Electronics Recycling events will be held at the Ohio Valley Mall on August 15, 2009 and at the Fort Steuben Mall on August 22, 2009. IT Scrap is now charging for all items it will collect. The events have already been publicized as being free. Mr. Bottorf stated that there is approximately $19,000.00 still in the clean up fund without transferring funds and asked to use this money for the electronics collections.

A motion was made by Mr. Abdalla to spend up to $15,000.00 to pay for the electronics recycling events. It was seconded by Mr. Kolanski. VOTE: Roll call: 11 Aye; Motion passed unanimously.

A revised uniform policy was distributed. Mr. Bottorf indicated the wording was changed stating that uniforms were to be worn during work hours only and were not considered a benefit to the employee. Mr. Hays explained that the auditors suggested this change so that the drivers did not have to pay taxes for the uniforms.

A motion was made by Mr. Argentine to accept the new policy. It was seconded by Dr. Petrola. VOTE: Roll call: 11 Aye; Motion passed unanimously.

The next item addressed typographical errors were found in the by-laws. Mr. Bottorf explained that two changes needed made to the document. He passed out copies for everyone. He stated that since they were administrative changes and not changes to the actual by-laws he suggested that a committee was not needed to address the changes. There was a consensus by all members.

A motion was made to make the two administrative changes to the by-laws by Mr. Weekley and seconded by Ms. Godwin. VOTE: All said Aye; Motion passed unanimously.

The last issue was the advertising for the Executive Director position. The position was advertised in The Times Leader, The Herald Star and was placed on the JBRSWA web site as well as the job services web site. Mr. Bottorf said there are approximately ten to twelve applicants so far.

Dr. Petrola stated Bruce Misselwitz sent a letter from the Board of Health to the EPA in regards to the public comments Ohio EPA was accepting regarding the proposed tonnage increase at the Apex Landfill.

Mr. Bottorf received the proposal from Nester Resources today and will review the document. It follows what is written in the plan that a consultant would be hired to the review the state of affairs in both counties in order to run the Authority more like a business.

Mr. Bottorf said that the trailer order was cancelled. A trailer will be purchased from a local business and will be used by the Jefferson County Community Service Coordinator.

Mr. Bottorf asked that a new Vice Chairman be nominated. Barb Godwin was nominated but did not accept the nomination. She thanked the Board for the nomination but thought Commissioner Favede was better suited for the position.

A motion was made to appoint Commissioner Favede as the new Vice Chairman by Mr. Weekley and seconded by Mr. Dawson. VOTE: Roll Call: 11 Aye; Motion passed unanimously.

The county fairs begin next week. Tammy Shepherd and Diane Julio asked for anyone from the Board to volunteer. Jefferson County Fair begins the week of August 18, 2009. Belmont County Fair begins the week of September 8, 2009. Composters were purchased for demonstrations at the fair.

Mr. Weekley stated that Tammy Shepherd, Jim King and himself went to see Judge White about community service in Belmont County. Judge White is busy until September but is excited about the program and will contact the other judges about it. County, township roads and on and off ramps are the places that will be cleaned.

Mr. Corrigan said that there are new safety regulations and wanted to make sure that the people given community service were using the proper equipment. He had seen workers cleaning an area without the vests. Diane Julio said that ODOT provided vests for the workers and will talk to the supervisor to make sure the regulations are being followed. New regulations state that vests must be green with silver trim.

Mr. Bottorf stated that there was a semi-annual mileage reimbursement form attached to the packet of information. He will email the attendance sheet information to the Board members so they can fill out and sign the form for reimbursement. Forms can be faxed to Dave Hays at 740-283-8589.

A question was raised about the timeline for the new Executive Director. The date for applications to be submitted is August 21, 2009 at 4 PM.

Tom Teufel explained the dumping problems he has been having with a piece of property he owns. He asked that the Board help with prosecuting the dumpers. Mr. Bottorf said he would have John Mascio contact Mr. Teufel and discuss this issue. Mr. Bottorf asked that Tammy Shepherd be involved with these discussions. Board members also provided other suggestions on how to proceed.